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Privacy Policy for PaperCheck

Please note that the German version of the privacy policy is the authoritative version.

The website https://papercheck.ai is subject to Swiss data protection law, in particular the Federal Data Protection Act (DSG). The EU recognises that Swiss data protection law ensures adequate data protection.

We are delighted that you are interested in our website. Data protection is of particular importance to us. The website can generally be used without providing any additional personal data. However, if a person wishes to use special services via our website, additional processing of personal data may be necessary. If such additional processing of personal data is necessary and there is no other legal basis for such processing, we generally obtain the consent of the person concerned.

The processing of personal data, such as the name, address, email address, or telephone number of a data subject shall always be in line with the statutory data protection requirements. By means of this data protection declaration, we would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, this data protection declaration informs data subjects of the rights to which they are entitled.

PaperCheck, as the controller, has implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed via this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us via alternative means, for example in writing (by post) or by telephone.

1. Contact details of the person responsible

The person responsible within the meaning of the law is PaperCheck GmbH:

PaperCheck GmbH Neugasse 15 6300 Zug info@papercheck.ai

Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

2. Collection and storage of personal data as well as the type and purpose of their use

When you visit the website papercheck.ai, the browser used on your device automatically sends information to the server of this website. This information is temporarily stored in what is known as a log file. The following information is collected without any action on your part and stored until it is automatically deleted:

a) When visiting the website

When you visit the website https://papercheck.ai , the browser used on your device automatically sends information to the server of our website. This information is temporarily stored in a so-called log file. The following information is recorded without your intervention and stored until it is automatically deleted:

  • IP address of the requesting computer,
  • Date and time of access,
  • Name and URL of the retrieved file,
  • Website from which access is made ( referrer URL),
  • Browser used and, if applicable, the operating system of your computer and the name of your access provider.

We process the above data for the following purposes:

  • Ensuring a smooth connection to the website,
  • Ensuring comfortable use of our website,
  • Evaluation of system security and stability as well as
  • for further administrative purposes.

Under no circumstances will we use the data collected to draw conclusions about you personally. In addition, when you visit our website, we use cookies (section 4 below) and analysis services (sections 5 and 6 below).

b) When using our contact form

If you have any questions, you can contact us using the form provided on our website. Please provide the following information:

  • e-mail
  • Message
  • Control calculation task

c) When applying to the partner program

If you apply to become a PaperCheck partner, we collect the following information through our partner application form:

  • Full name
  • Email address
  • Website or social media profile
  • Information about your audience and reach
  • Description of how you plan to promote PaperCheck
  • Additional information you provide in your application

This information is used to evaluate your application for the partner program and, if accepted, to manage your partnership with PaperCheck. The data is processed through our partner management system Rewardful (see section 6.a for details about Rewardful).

d) When using the coach

To use the PaperCheck services, you have to register with your email address and confirm it with a verification code. You can then upload your thesis in a PDF format and choose how we should handle the extracted texts and the generated feedback. The following options are available to you:

  • Automatic deletion after 90 days: All information is permanently deleted after 90 days.
  • Do not automatically delete: Keep my data for future access.
  • Share for improvements: Share information to improve the features of PaperCheck. Your data will remain confidential within the PaperCheck team and will not be used to train AI models.

e) When participating in the survey

On our website you can take part in the survey to find out where you heard about our website.

e) When paying

If you have our Offer of subscriptions take want , you have depending on Payment option to provide various information when paying . Credit card :

  • E-mail
  • Card details (number, expiry date, CVC)
  • Name of cardholder
  • Country or region
  • Optional: Telephone number

Apple Pay, Google Pay, Link, TWINT: Depending on the payment method chosen, further specific information may be required.

We use the payment service provider Stripe to process payments.

3. Transfer of data

Your personal data will not be transferred to third parties, e.g. IT service providers, logistics companies or other contract processors, for purposes other than those listed below. We will only pass on your personal data to third parties if:

  • You have given your express consent to this,
  • this is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,
  • in the event that there is a legal obligation to pass on the data, as well as if
  • this is legally permissible and necessary for the processing of contractual relationships with you.

Such third parties are generally located in Switzerland and the European Economic Area (EEA), but may also be located in other states and countries, provided that their data protection law ensures adequate data protection in the opinion of the Federal Data Protection and Information Commissioner (FDPIC), or if adequate data protection is guaranteed for other reasons, such as through an appropriate contractual agreement, in particular based on standard contractual clauses, or through appropriate certification. In exceptional cases, such a third party may be located in a country without adequate data protection (e.g. USA), provided that the data protection requirements, such as the express consent of the data subject, are met.

4. Cookies

We use cookies on our site that are necessary for the functionality of our website, cannot be deactivated in our systems and are not personalized. These are small files that your browser automatically creates and that are saved on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not cause any damage to your device and do not contain any viruses, Trojans or other malware. The use of cookies increases the user-friendliness and security of our website.

We use a consent management tool through which you can manage or revoke your consents for certain data processing operations.

Information is stored in the cookie that is related to the specific device used. However, this does not mean that we receive direct knowledge of your identity.

Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or so that a warning always appears before a new cookie is created.

5. Analysis tools

a) Google Tag Manager

Google Tag Manager is a solution that allows us to manage so-called website tags through a single interface and thus integrate Google Analytics and other Google marketing services into our online offering. The Tag Manager tool itself (which implements the tags) does not process any personal data of the users. However, the tool triggers other tags that may collect data. Google Tag Manager does not access this data. If deactivation has been made at the domain or cookie level, it will remain in effect for all tracking tags implemented with Google Tag Manager.

Google Tag Manager Use Policy

b) Google Analytics

Google Analytics is a web analysis service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA. The cookies used by Google Analytics are stored on your computer and enable analysis of your use of the website.

The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. These cookies can contain, for example, the following information: IP address, number, date and time of visits, duration of visit, your access page from which you use the website (reference URL), the pages visited on this website, browser type/version and operating system used.

The IP anonymization function (so-called IP masking ) is activated on this website. This means that your IP address will be shortened by Google within member states of the European Union, in other contracting states to the Agreement on the European Economic Area and in Switzerland before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

You can prevent cookies from being saved by setting your browser software accordingly. However, if you do this, you may not be able to use all of the functions of this website to their full extent. You can also prevent Google from collecting the personal data generated by the cookie and relating to your use of the website (including your IP address) and from processing this personal data by downloading and installing the browser add-on available under the following link : https://tools.google.com/dlpage/gaoptout?hl=de . You can find more information about how Google Analytics handles user personal data in Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=de .

Furthermore , Google may review the user's use of the website and may combine the personal data collected with other information about the user that Google has independently collected from other websites visited by the user and use this for its own purposes (e.g. to control advertising) under its own responsibility and based on its own privacy policy. For more information about this and how Google processes personal data, please see the relevant Google privacy policy: https://policies.google.com/?hl=de ; https://policies.google.com/technologies/partner-sites .

c) PostHog Analytics

We use PostHog, an open-source product analytics platform, to understand how our website is used and to improve our services. PostHog is provided by PostHog Inc. Our data is stored on servers within the European Union.

When you visit our website, PostHog collects:

  • Usage data (pages visited, features used)
  • Technical information (browser type, device information)
  • IP address (anonymized)
  • Session information
  • Interaction events

PostHog data is stored in the EU, and we have configured it to only create profiles for identified users. We use this information to:

  • Analyze how our website is used
  • Improve our services and user experience
  • Identify and fix technical issues
  • Understand which features are most valuable to our users

You can find PostHog's privacy policy at https://posthog.com/privacy.

6. Third party services

We use third-party services to ensure that our services are available in a permanent, user-friendly, secure and reliable manner. Such services also serve to embed content into our website. Such services - for example hosting and storage services - require your Internet Protocol (IP) address, as they cannot otherwise transmit the corresponding content. Such services may be located outside Switzerland and the European Economic Area (EEA) (e.g. USA), provided that adequate data protection is guaranteed.

a) Rewardful

We use Rewardful, a service provided by Rewardful Inc., for our affiliate marketing program. Rewardful is a service for managing affiliate programs and tracking referrals. When you visit our website through an affiliate link, a cookie is set to track the referral. This information is used to calculate and pay affiliate commissions. You can find Rewardful's privacy policy at https://rewardful.com/privacy.

b) YouTube

We use YouTube to embed videos on our website. Cookies are also used for this purpose. YouTube is a service provided by the American company Google LLC. Data is therefore transferred to the USA. Google Ireland Limited is responsible for users in the European Economic Area (EEA) and Switzerland.

b) Stripe

We use Stripe to process payments on our website. Stripe Inc. is an Irish-US technology services company in the field of payment processing with dual headquarters in California (USA) and Dublin (Ireland). Stripe is a participant in the EU-U.S. Data Privacy Framework, which ensures an adequate level of data protection. You can find Stripe's privacy policy at https://stripe.com/de-ch/privacy.

b) OpenAI

We use the APIs of the US company OpenAI to provide various functions on our website. This means that data is transferred abroad. If you live in the European Economic Area ("EEA") or Switzerland, the controller is OpenAI Ireland Limited, with registered office at "The Liffey Trust Centre ", 117-126 Sheriff Street Upper, Dublin 1, D01 YC43, Ireland. If you live in the United Kingdom, the controller is OpenAI OpCo , LLC, with registered office at 3180 18th Street, San Francisco, California 94110, USA. You can find the privacy policy at https://openai.com/de-DE/policies/eu-privacy-policy/.

d) TikTok Pixel

TikTok is a video portal for short videos that offers additional functions of a social network and is operated by the Chinese company ByteDance. If you live in the European Economic Area (EEA), the United Kingdom (UK) or Switzerland, TikTok Technology Limited, an Irish company, and TikTok Information Technologies UK Limited, a British company, are the joint controllers for the processing of your data.

The TikTok Pixel on our website enables us to:

  • Measure visitor numbers on our website
  • Analyze the effectiveness of our advertising campaigns
  • Optimize our advertising for new customers

The pixel collects the following information:

  • Basic visitor information (e.g., browser type, device)
  • Pages visited and actions taken
  • Anonymized IP address for location determination
  • Timestamp of visits

This data is used to optimize our advertising campaigns and may be used by TikTok for its own purposes. You can find TikTok's privacy policy at https://www.tiktok.com/legal/page/eea/privacy-policy/de.

e) Facebook Pixel

Facebook Pixel is an analytics tool from Meta Platforms Ireland Limited (formerly Facebook Ireland Limited), 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The Facebook Pixel allows us to measure the effectiveness of our Facebook advertisements, optimize them, and deliver targeted advertising. Meta is a participant in the EU-U.S. Data Privacy Framework.

The Facebook Pixel collects and processes the following data:

  • HTTP header information (IP address, browser information, location)
  • Pixel-specific data (Pixel ID and Facebook cookie)
  • Website activities (visited pages, actions taken)
  • Button click data
  • Optionally transmitted information such as order values

The collected data is anonymous to us and does not provide any information about the identity of users. However, the data is stored and processed by Facebook, making it possible to connect it to the respective user profile. Facebook may use this data for its own advertising purposes in accordance with Facebook's Data Policy.

You can object to the collection by Facebook Pixel and the use of your data for displaying Facebook ads in your Facebook ad settings. For more information about data processing by Facebook, please refer to Facebook's privacy policy: https://www.facebook.com/about/privacy/

f) UTM Links

UTM parameters are special URL parameters that can be added to the end of a URL to track the page's performance in analytics tools such as Google Analytics.

7. Data transfer to third countries

Some of the services mentioned in this privacy policy are based in so-called third countries outside Switzerland or the European Economic Area (EEA), particularly in the USA. When selecting our service providers, we place value on ensuring an adequate level of data protection - for example through participation in the EU-U.S. Data Privacy Framework or through standard contractual clauses of the EU Commission. Nevertheless, individual providers may have data protection risks, particularly if they are not subject to a recognized certification.

8. Forwarding

References and links to third-party websites are outside our area of responsibility and control. We accept no liability for such websites. Access to and use of such websites is at the user's own risk. There is no separate notice when you, the user, leave the website. In the event of a redirect to another website, the privacy policy of the relevant provider must be taken into account.

9. Rights of data subjects

You have the

  • Right to information: You can request information about your personal data processed by us. In particular, you can request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure , restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data if it was not collected from us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;
  • Right to rectification: You can request the rectification of inaccurate or completion of your personal data stored by us;
  • Right to erasure: You can request the erasure of your personal data stored by us, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims ;
  • Right to restriction of processing: You can request that the processing of your personal data be restricted if you dispute the accuracy of the data, the processing is unlawful but you refuse to delete it and we no longer need the data , but you need it to assert, exercise or defend legal claims or you have objected to the processing;
  • Right to data portability: You can receive your personal data that you have provided to us in a structured, common and machine-readable format or request that it be transmitted to another controller;
  • Right to review automated individual decisions: In the case of purely automated decisions, you can express your own point of view and request that the decision be reviewed by a natural person;
  • Right to complain: You can complain about PaperCheck to a competent supervisory authority .

10. Data security

We use the widespread SSL/TLS (Secure Socket Layers or Transport Layer Security) method during your visit to the website in conjunction with the highest encryption level supported by your browser.

We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

11. Current status and changes to this privacy policy

Due to the further development of our website and offers on it or due to changed legal or official requirements, it may become necessary to change this data protection declaration.

The current data protection declaration can be accessed and printed out at any time on the website at https://papercheck.ai .

This privacy policy is currently valid and is dated April 2025.